MICROSOFT WORD 2003 MAIL MERGE

Welcome to Microsoft Word 2003 Mail Merge. Mail merge allows for the creation of custom

letters, documents, labels, envelopes and emails to be sent to multiple recipients. The

Word 2003 Mail Merge Workshop will review changes to the appearance, functions and

overall layout of mail merge. Many features, although setup differently, will be easily

recognized while other features are new and enhanced.

To begin mail merge go to Tools > Letters & Mailings > Mail Merge. A task pane will

automatically open to the right-hand side of the document. The task pane acts as a Mail

Merge wizard with six (6) steps to follow to complete the merge.

STEP 1 OF 6: SELECT DOCUMENT TYPE

http://www.scrippscollege.edu/campus/it/pdf/word-mail-merge.pdf

Begin by selecting a document type from the list provided:

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Letters

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E-mail messages

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Envelopes

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Labels• Directory

Print it out

After you have your brochure laid out and formatted the way you want it, you are ready to print. Getting the document to print correctly depends on your printer. Check your printer's instruction manual to determine the right way to place the paper to get the pages to print correctly. Remember, the pages will be back to back. If your printer has a duplexer attachment, this process may actually be automatic.

Add pictures

 
Along with your text, you may want to add some pictures to your layout. For example, if you are creating a product brochure, you may want to include a photograph of the product. Avoid using cheesy clip art just because it's there. Bad clip art rarely adds to the layout. To insert a picture from a file you already have, choose Insert|Picture|From File. Find your file on the hard disk and click Insert. The picture appears on the screen. You can size it by clicking and dragging one of the corner handles. More recent versions of Word also include a number of other picture manipulation options, which you can access by right-clicking on the picture.

Set up columns

Now you are ready to set up the columns. The trick to keeping your brochure from looking lopsided when you fold the brochure is to make sure that the number you type into the Spacing box in the Columns dialog box is double that of your margins. (Technically, this space is called the gutter between columns.) So if your margins are .5 inches, make your gutter between the columns 1 inch. Choose Format|Columns and click the icon for three columns under Presets. Now change the default spacing amount that Word has entered to be double that of your margins and click OK.

Set up the page

Next you want to set up the margins for your brochure. Remember that some printers have restrictions on their "live" printable area, so don't make the margins too small. (Inkjets are especially likely to require extra large margins.) To set up your page, choose File|Page Setup. Click the Paper Size tab and change the orientation to Landscape. Now, click the Margins tab and set your margins. For example, you might make your margins .5" all the way around.

Create a hyperlink

Mark the hyperlink location

You can mark the hyperlink location by using either a bookmark (bookmark: A location or selection of text in a file that you name for reference purposes. Bookmarks identify a location within your file that you can later refer or link to.) or a heading style (heading style: Formatting applied to a heading. Microsoft Word has nine different built-in styles: Heading 1 through Heading 9.) in Word.

Insert a bookmark

In the current document, do the following:

1. Select the text or item to which you want to assign a bookmark, or click where you want to insert a bookmark.
2. On the Insert tab, in the Links group, click Bookmark.

3. Under Bookmark name, type a name.

Bookmark names must begin with a letter and can contain numbers. You can't include spaces in a bookmark name. However, you can use the underscore character to separate words — for example, First_heading.

4. Click Add.

Apply a heading style

You can apply one of the built-in heading styles in Word to the text at the location that you want to go to. In the current document, do the following:

1. Select the text to which you want to apply a heading style.
2. On the Home tab, in the Styles group, click the style that you want.

For example, if you selected text that you want to style as a main heading, click the style called Heading 1 in the Quick Styles gallery.

Add the link

1. Select the text or object that you want to display as the hyperlink.
2. Right-click and then click Hyperlink on the shortcut menu.
3. Under Link to, click Place in This Document.
4. In the list, select the heading or bookmark that you want to link to.

 Note   To customize the ScreenTip that appears when you rest the pointer over the hyperlink, click ScreenTip, and then type the text that you want. If you don't specify a tip, Word uses "Current document" as the tip for links to headings. For links to bookmarks, Word uses the bookmark name.

Create a hyperlink to a specific location in another document or Web page

To link to a location in a document or Web page that you created in Word, you must mark the hyperlink location, or destination, and then add the link to it.

Mark the hyperlink location

1. Insert a bookmark in the destination file or Web page.
2. Open the file that you want to link from, and select the text or object you want to display as the hyperlink.
3. Right-click and then click Hyperlink on the shortcut menu.
4. Under Link to, click Existing File or Web Page.
5. In the Look in box, click the down arrow, and navigate to and select the file that you want to link to.
6. Click Bookmark, select the bookmark that you want, and then click OK.

 Note   To customize the ScreenTip that appears when you rest the pointer over the hyperlink, click ScreenTip and then type the text that you want. If you don't specify a tip, Word uses the path to the file, including the bookmark name, as the tip.

Add the link

1. Select the text or object that you want to display as the hyperlink.
2. Right-click and then click Hyperlink on the shortcut menu.
3. Under Link to, click Place in This Document.
4. In the list, select the heading or bookmark that you want to link to.

 Note   To customize the ScreenTip that appears when you rest the pointer over the hyperlink, click ScreenTip and then type the text that you want. If you don't specify a tip, Word uses "Current document" as the tip for links to headings. For links to bookmarks, Word uses the bookmark name.

 Tip   From Word documents, you can create links to specific locations in files that are saved in the Microsoft Office Excel (.xls) file format or the Microsoft Office PowerPoint (.ppt) file format. To link to a specific location in an Excel workbook, create a defined name in the workbook, and then at the end of the file name in the hyperlink, type # (number sign) followed by the defined name. To link to a specific slide in a PowerPoint presentation, type # followed by the slide number after the file name.

Quickly create a hyperlink to another file

You can create a hyperlink quickly without having to use the Insert Hyperlink dialog box by dragging selected text or pictures from a Word document or by dragging a Web address or hyperlink from some Web browsers (Web browser: Software that interprets HTML files, formats them into Web pages, and displays them. A Web browser, such as Windows Internet Explorer, can follow hyperlinks, transfer files, and play sound or video files that are embedded in Web pages.). You can also copy a selected cell or range in Microsoft Office Excel.
For example, you may want to create a hyperlink to a longer explanation in another document or to a news story on a Web page.
 Important   The text that you copy must come from a file that has already been saved.
 Note   You cannot drag drawing objects, such as Shapes, to create hyperlinks. To create a hyperlink for a drawing object, select the object, right-click, and then click Hyperlink on the shortcut menu.

Create a hyperlink by dragging content from another Word document

1. Save the file that you want to link to. This is the destination document.
2. Open the document where you want to add a hyperlink.
3. Open the destination document and select the text, graphic, or other item you want to go to.

For example, you might want to select the first few words of a section of a document that you want to link to.

4. Right-click the selected item, drag it to the task bar and rest over the icon of the document to which you want to add a hyperlink.
5. Release the right mouse button where you want the hyperlink to appear on the page, and then click Create Hyperlink Here .

 Note   The text, graphic, or other item that you selected is the link to the destination document.

Create a hyperlink by dragging from a Web page

1. Open the document where you want to add a hyperlink.
2. Open a Web page and right-click the item that you want to link to on the Web page.
3. Drag the item to the task bar and rest over the document icon to which you want to add a hyperlink.
4. Release the right mouse button where you want the hyperlink to appear on the page, and then click Create Hyperlink Here .

Create a hyperlink by copying and pasting from an Excel worksheet

1. Open the Excel worksheet that you want to link to, and select a cell or range of cells to link to.
2. Right-click and then click Copy on the shortcut menu.
3. Open the Word document where you want to add a hyperlink.
4. On the Home tab, in the Clipboard group, click the Paste arrow, and then click Paste as Hyperlink.

How To Add and Play Audio / Video Files In Microsoft Word

Step 1: Open the MS Word file and start your work with it.

Step 2: Now, when you need to add an audio file or music file, simple place your cursor at that particular point and click on Insert tab.

Step 3: Now, click on the Text option, and there click on the button labeled as Object.

Step 4: This will open a window which will ask you to choose the type of file. Here, you can simply locate the particular file type and then click on OK button.

Step 5: Now, this will add a Speaker symbol on your MS Word file. So, when someone clicks on that icon, the audio or video added by you is played.

When you have the power of voice, then why to use text. 

INTRODUCTION MS WORD 03

INTRODUCTION MS WORD 02

INTRODUCTION OF MS WORD 01

Content of MS Word

1.  Interface
2. Creating doucment
3. Opening
4. Saving
5. Closing doucment
6. Viewing 
7. Page setup
8. Editing
9. Doucment Formating
10. Header and footer
11. Working with table
12. Print documen

M.S Word:

It is a word program that allows the users to resign document in this program many kind of formatting, procedure function for creating the reporting letter, essay and other kind of document in which use of table, charts and graphics.


Q- How to open M.S word?

1. Click on start button.
2. select the all program menu
3. fine the MS Office
4. in this folder you can see MS word 
5. just click on it and open MS word

Measurement of Hard disk

Binary language.

The Computer works with binary numbers. Binary means two. Binary numbers consists of only two digits. These 0 and 1. Each number is represent  a pulse inside computer. 1 is represent by a pulse of electricity and 0 by an absence of a pulse. Each binary digit is called a bit. A bit is short for binary integer.
A combination of 4 bits is called nibble.

According to Sir Faheem Abbas:

A bit is consist on two nibs.

2 nibs                                 =1 bit

    8 bits                                  = 1 byte

            1024 bytes                         = 1 kilo bytes

             1024 kilo bytes                   = 1 mega byte

            1024 mega bytes                = 1 gaga byte

           1024 gaga byte                    =1 Tera byte

           1024 tera byte                     = 1 peta byte

           1024 peta byte                   = 1 Exa byte

MicroSoft Office

MicroSoft Office:

Microsoft's primary desktop applications for Windows and Mac. Depending on the package, it includes some combination of Word, Excel, PowerPoint, Access and Outlook along with various Internet and other utilities. The applications share common functions such as spell checking and graphing, and objects can be dragged and dropped between applications. Microsoft Office is the leading application suite on the market.
Star office is used for Linux.

MicroSoft Word:

Microsoft word processing software used in the creation of text documents. This software is not suitable for use in layout.

MicroSoft Excel:


Microsoft Corporation that allows users to organize, format, and calculate data with formulas using a spreadsheet system broken up by rows and columns. Microsoft Excel usually comes bundled with Microsoft Office and is compatible with other applications offered in the suite of products.

MicroSoft Power Point:

Power Point is a multimedia presentation software in ther M.S Office. Power Point allows user to create a interactive on screen presentation that combines text. graphics. and sounds.

MicroSoft Access:

What is Access?
Collection of data in an organized from having certain relation with each other is called Database. The data in database file is organized into records and fields. Phone numbers, E-mail Addresses and dairy is example of it.

MicroSoft Frontpage:

A Microsoft program used to create and edit HTML documents. It can be used to create
large complex Web sites.
 

MicroSoft Infopath:

Microsoft InfoPath was first released as a part of Microsoft Office 2003 Professional. This software application is used to create data entry forms based on Extensible Markup Language, also known as XML.

MicroSoft Outlook Express:

MicroSoft Outlook Express is a utility program that is used for sending and receiving  E-mail and managing newsgroups.

MicroSoft Project:

 Microsoft Project (or MSP) is a project management software program developed and sold by Microsoft which is designed to assist project managers in developing plans, assigning resources to tasks, tracking progress, managing budgets and analyzing workloads

MicroSoft Visio:

Microsoft Visio (pronounced VIZ-ee-oh), marketed as Microsoft Office Visio, is a diagramming program for Microsoft Windows that uses vector graphics to create diagrams. It is currently available in two editions: Standard and Professional

What is Data?

Data is define as a combination of characters, numbers, and symbols collected for a specific purpose.
Data can be of  following  three:
1) numeric data
2) alphabetic data
3) alphanumeric data

Information:

A collection of  facts or data: statistical information.

or

 Knowledge of specific events or situations that has been gathered or received by communication; intelligence or news

Records:

"Record" means any document or other source of information compiled, recorded or stored in written form or on film, or by electronic process, or in any other manner or by any other means.
 

Modifying the Right-Click Menu

 Modifying the Right-Click Menu

Now on with the show...

First we need to find the location of the program we want to use (Note: You can also get this information from the "Properties" box if you have a shortcut to the program on your desktop. Otherwise...) Click on "Find Files or Folders" in the Start Menu

Search for the program you want to add to the right-click menu Make a note of the folder where the program is found Some common programs you might like to use are: Netscape.exe - Netscape Communicator IExplore.exe - Internet Explorer WordPad.exe - WordPad

From the Start Menu select "Run" Enter "regedit" This runs the Registry Editor

Open the HKEY_CLASSES_ROOT "folder" This opens a long list of file extensions, (.exe, .html, .ini, etc) Following the extension list, extension groups are listed, ( for example "htmlfile" refers to all files with ".htm" and ".html" extensions, "jpegfile" refers to .jpg and .jpeg files, "giffile" refers to .png files) Note: To find the extension group associated with a particular extension, click on the extension and note the value in the "Data" field, (on the right side), for the value named "(Default)"

Select the extension, or extension group you wish to modify - typically, you will want to modify an extension group, rather than an individual extension In this example we want to add a "Netscape" option to all .html and .htm files, so we open the "htmlfile" extension group Note: we could modify each extension separately if we wished

Right click on the "shell" option Select "New" Select "Key"

This creates a new key with a default name

Change the key name to whatever you wish to appear on the right click menu

Now right click on the new key Select "New" Select "Key"

This creates a "subkey" of the key we just created Rename this subkey "command"

Note that in the right hand window the name "Default" and "value not set" appear Double click on the "Default", (or the small "ab" icon to the left) This brings up an Edit window which is used to set the default value

The "value" to enter is the name of the program to run The format of the value field is: FOLDERNAME\PROGRAMNAME "%1" In this example its: E:\Program Files\Netscape\Communicator\Program\Netscape.exe "%1" Note: When we use the new menu option, "%1" is replaced with the name of the file we clicked on. This tells Netscape which file to open

Click "OK" to set the default value This completes the process - Right clicking on any "htmlfile" will now have a "Netscape" option that opens the selected file in Netscape

You can add as many right click options as you wish In this example, an "Edit" command has also been added which will open the file using WordPad

Note that the menu options are listed in the order in which they were created The simplest way to reorder the options is to rename the option that you want to appear at the end of the list

To rename a menu option, right click on the key in the Registry Editor and select "Rename"

Rename the key to a temporary name, then rename it back to its original

In the above case, we renamed the "Netscape" option and it now appears below the "Edit" option Note that you can remove the menu item by deleting the key in the Registry Editor The "Delete" option is directly above the "Rename" option Note that to delete the "Netscape" key, you must first delete its "command" subkey